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Time Card Minder Time card minder is a web based time sheet submission and processing system for doctors working
in the hospital. It allows NCHD’s to submit claim forms on site or remotely from a web enabled PC or mobile device for
instant processing by the hospital.
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Why Time Card Minder?
Hospitals employ staff of various specialities to offer round the clock patient care. Some of the staff members are
kept on an “on Call” basis for the late hours, night hours or weekends duties and are remunerated according to rates
of pay associated to the time of the duty.
Hospital staff handwrites time sheets detailing of hours worked and when the work was done. These timesheets are then
processed by administration staff to calculate the correct remuneration based on relevant pay agreements and then entered
in to the payroll system.
Time Card Minder allows the NCHDs to enter the data at any time of the day or night, from anywhere and submit an electronic
timesheet for approval. The supply of electronic timesheet information which automatically calculates correct remuneration
based on various pay agreements allows admin staff to review and export the results in to a payroll system, thus saving
administration time and costs while creating on-demand reports to demonstrate compliance with the European Working Time
Directive “EWTD”.
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To save money |
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To improve cash flow and budgeting |
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To improve corporate governance and regulatory compliance |
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To improve efficiency with fewer resources while maintaining QOS |
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Accurate up to date information at your finger tips |
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EWTD compliance report gives true picture of the level of working time directive compliance |
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Highlights shortcoming in achieving targets |
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Historical records are maintained to fulfil any audit needs which may be required by law |
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To spend more time approving than calculation |
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Increase efficiency and reduce errors |
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Automatic acknowledgement of Time sheets received |
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No further hand filling |
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Time sheet validation before receipt |
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Calculates hours (onsite, On-call, Offsite, Sundays or Bank Holidays) according to pay agreement |
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Maintaining records about annual and educational leaves |
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Keeping records about working time directive compliance |
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Preparing reports as required by respective regulatory authorities |
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Can support applicable procedural steps defined by admin and accounts departments |
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Automatically calculate effective payment hours |
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Takes in to account all variations in the duties e.g. onsite vs. on-call of site |
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Rates of pay according to defined pay agreements |
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Allow faster turn around in processing claims |
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Provide Ad-hoc real- time reports to improve governance such as |
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| EWTD compliance report |
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| Overtime analysis |
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| Holidays |
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| Night workers reports |
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Paperless solution |
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Prepare and submit time sheets anywhere and at anytime |
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Complete the weekly time sheet either in one go or in smaller section at a time |
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No need to follow up administration department - status now on line |
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Avoid any delay in receiving payment |
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Validation checks performed during on line entry raises alerts and highlights corrections |
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Reduce time spent in the administration process, seeking approval, and posting |
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| Time Card Manager generates a number of reports including: |
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Payment Hours |
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On Site Hours |
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On Call Off-Site Hours |
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On Call On-Site |
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Night Workers |
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Daily / Weekly Rest Hours and Compliance |
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European Working Time Directive “EWTD” compliance |
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Holidays (Annual, Educational & Training) |
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Overtime comparison of different unit of hospitals |
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Full history of time sheets submission and approval process |
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Historical summary reports for audit with ability to drill down for details |
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Reports are generated on-demand automatically in real-time providing up to the minute overview as well as
detailed breakdown of the staff costs and regulatory compliance. Time Card Minder is an online solution accessible
from any where at any time using a web enabled computer, thus allowing the authorised people
to access the reports at the time of their choosing.
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Time Card Minder solution is offered as a managed service on “Software as a Service SAAS” model. It means that hospitals
do not need to purchase any new computer hardware or software or platforms or to employ additional IT staff to use and manage
solution to reap the benefits. We at Hindsa Technologies would do all that and host the application in a secure data centre
located in Ireland and allow the hospital staff to use the service remotely via a web browser such as Internet Explorer or
Firefox from anywhere. The application and data is fully secure and available 24 x 7 for online access.
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Rota Minder (Optional Module)
"RotaMinder" is a fully integrated module for automated planning and managing roster of
Non Consultants Hospital Doctors according to European Working Times Directive “EWTD”. The solution facilitates
validation of the roster to achieve and maintain EWTD compliance thus preventing from penalties for the violation of the law.
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